Program Operations Administrator
Full Time • Pittsburgh
Benefits:
- Opportunity for advancement
- Paid time off
- Training & development
Program Operations Administrator
Profile:
STEM Coding Lab, Inc. (SCL) is seeking a Program Operations Administrator to support our team of talented teachers, interns, and volunteers in the delivery of in-school and out-of-school time programs. We are looking for someone who cares about children, wants to make a positive difference in the lives of students living in underserved communities by providing educational opportunities, and wants to be part of a growing nonprofit in Pittsburgh, PA.
As the Program Operations Administrator, you will work alongside the Director of Program Operations, and play a key role in driving the organization’s mission by helping to facilitate day-to-day program operations. You will be responsible for supporting administrative needs of our teaching staff, managing inventory and distribution of equipment, and coordinating interns and volunteers. Your detail-oriented approach and strong communication skills will be critical to our continued growth and success. Salary $30K-$45K commensurate with experience.
Responsibilities:
Administrative Support
- Support new hire onboarding by ensuring clearances and paperwork are properly completed and submitted in a timely manner.
- Ensure required paperwork is on file for all staff, interns, and volunteers and oversee distribution of clearances to partner organizations.
- Serve as the primary point of contact for teachers requesting planned and unexpected time off, including facilitating the process for substitute coverage.
- Assist with data entry and oversight for building class schedules and program outlines.
- Develop and document clear processes and procedures, based on policies for school and community partner roles, responsibilities and expectations.
- Support data collection and analysis as needed for reporting purposes.
Equipment & Supply Management
- Research and make recommendations for improved inventory management systems.
- Oversee inventory management for classroom supplies and robotics equipment.
- Coordinate timely and efficient distribution of supplies for in-school, afterschool, and summer programming.
- Monitor equipment and supply inventory for broken or missing items.
- Work collaboratively with the Director of Program Development to accurately assess supply and equipment needs each semester.
Intern & Volunteer Coordination
- Assist with oversight of the volunteer management database (experience with Civic Champs or similar platform preferred).
- Coordinate volunteers for special events and classroom needs.
- Serve as the primary point of contact for interns, following their onboarding.
- Manage weekly intern schedules and facilitate any necessary rescheduling of roles based on program cancellations.
- Oversee tracking of volunteer and intern hours and schedules.
Classroom Support
- Deliver supplies and equipment to partner locations as needed.
- Other duties as assigned.
Strong Candidates will have the Following Characteristics:
- Highly detail oriented
- Strong communication skills
- Passion for working with and around children
- Comfort level working in underserved schools and communities
Job Requirements:
- Experience with Google Suite
- Willingness to travel to partner locations throughout Allegheny County (up to 30% travel weekly)
- Schedule Flexibility: while this position is full-time with a typical M-F work week, some virtual early morning availability is required to coordinate unexpected substitute coverage. Some evenings and weekends are required for assistance with special events.
Compensation: $30,000.00 - $45,000.00 per year
WHAT WE DO
STEM Coding Lab is the only Pittsburgh nonprofit devoted exclusively to bringing computer science education into under-resourced schools throughout our region.
Operating during the school day, afterschool hours, summer months, and through our virtual curriculum, STEM Coding Lab teachers equip students with the skills needed to be creators, rather than just users, of technology. Our team of educators provide computer science education to youth who would not otherwise have access to it.
MISSION
TO PROVIDE UNDER-RESOURCED CHILDREN WITH THE COMPUTER SKILLS NEEDED TO SUCCEED IN THE DIGITAL ECONOMY.
VISION
A WORLD WHERE ALL CHILDREN HAVE THE SAME OPPORTUNITY TO SUCCEED, REGARDLESS OF INCOME LEVEL.
STEM CODING LAB HISTORY & FOUNDERS
STEM Coding Lab was started by the Penninti family in 2017. Viv Penninti came to Pittsburgh from India in 1980 to get his master’s in Mechanical Engineering at Carnegie Mellon University (CMU). He subsequently got his MBA from CMU and landed his first job at MSA, a local (Pittsburgh) data analytics firm. Thus was born his love for the city of Pittsburgh and his adopted country which welcomed him with open arms and provided opportunities to succeed based on merit and hard work. Viv went on to become the Chief Executive Officer at MSA, iGate, and other companies, and started several companies himself, mostly in the fields of information technology and data analytics.
Viv believes that digital literacy is key to the success of our children. His local experience, though, indicated a major “digital divide” in society where a large number of the less fortunate children simply did not have access to the resources needed to succeed. Thus was born STEM Coding Lab – an organization focused on providing computer education to underserved children. This has been Viv’s way to contribute and payback to the community that welcomed him and nurtured him for the past 30+ years. A devoted husband & father and beloved by his employees, family, and friends, STEM Coding Lab is thankful for his generosity and leadership.
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